I wanted to tackle a topic that I know interests most of you and after a bit of lurking I came to the realization that
Productivity
is general concern, and rightly so. Most of us who blog are usually
multi-passionate which puts a lot on our plates every single day.
Having a custom strategy is important to ensure that you don't have
deadlines coming out of your ears, it's also essential in preventing
burn out - but sometimes just taking the time to build a realistic plan
is far from possible.
I'm not an expert when it comes to time management and productivity but I haven't gone insane... yet. I believe that
at least qualifies me to tell you which bits and pieces of productivity advice have worked for me when I didn't have a strategy
or at times when life's challenges have thrown that carefully planed structure out the window:
01. Write Sh*t Down
Dave Kolo's WSD productivity method is the thing that makes the most
sense. If you have something in writing to remind you of what you're
supposed to be doing and when you're supposed to do it chances are, you
will do it.
02. If it takes less than 2 minutes, do it now!
Is part of Davi Allan's GTD philosophy. Why write it down or stress out
about it when you can get it out of the way? Quick calls, short emails
or even small household tasks. Get them out of the way before seeing
them in writing overwhelms you. Now, this is only successful when you
focus on 1-2 tasks. There's no point in this if you end up spending an
hour doing 2-minute tasks.
03. Eat your frogs
"If it's your job to eat a frog, it's best to do it first thing in the
morning. And If it's your job to eat two frogs, it's best to eat the
biggest one first." - Mark Twain.
Certainly Mr. Twain didn't paint the prettiest picture but it's great
advice for those of us who constantly feel pushed to the point of not
knowing where to get started completing our tasks. Work on the most
difficult task first.
Simple.
04. Focus
This is something I've always done, even before reading more about productivity. My approach is similar to the
Power Hour
technique. It's about limiting yourself to focusing on one task for 1
hour - my only exception is that I change the time-frame according to my
needs.
This works only
if I don't reply to messages, personal emails
or even worry about other work that might be queued. If you're a natural
multitasker and you're happy juggling things all the time, this will be
difficult but it's done wonders for me.
After completing the task, I allow myself the time for out-of-work
activities for 10 minutes, I use those to stretch, fill up my water
bottle or maybe send out a quick tweet about something completely unrelated to work and then carry on with the next task.
05. Relax and drink water
Believe or not one of the things that stop us from being highly
productive is that we are in constant reaction mode, to the point in
which our productivity becomes sporadic through out the day without
letting us maintain a healthy pace.
We're also trained to think that caffeine equals alertness, therefor ups
our productivity. The reality is that caffeinated drinks not only make
our stress hormone go off the charts it also dehydrates our bodies.
Dehydration causes mental fatigue which results in lack of
concentration. I make it an every day ritual to drink at least 2 liters
of water and you should too.
Not taking care of our minds and bodies is the perfect road to hitting
brick-walls. When you are not working it is important that you give
yourself
true relaxation time, be as intentional with the "doing
nothing" part as you are with the work. Make it a practical and mental
exercise to disconnect from your lists and deadlines.
Whether you want to take your weekend off or a couple of hours of your every day, this will change your complete approach.
Try it.
You can apply one or all of the tips above by determining if it fits
your lifestyle or not. The key thing to understand is that we will
either run our day or the day will run us. Reclaim your productive life
back by making it work for you.
How do you keep yourself from getting distracted throughout the day?
For more advice, tips and a full productivity strategy: Purchase my book 30 Days To Minimal Blogging.
Photography: Nina Holst with thanks.